Quality Clauses for Purchasing

Q-001 Flow Down Requirements

The supplier and all in the supply chain shall flow down to their suppliers the applicable requirements of this purchase order, including any key characteristics. Suppliers are required to apply appropriate controls to their direct and sub-tier external providers to ensure requirements of the purchase order are met.


Q-002 Quality System

The supplier is required to maintain a quality management system to ensure quality of product and/or service. The quality management system may be subject to a quality review by Intermountain. Personnel providing a product or service under this purchase order or contract must ensure personnel awareness of their contribution to product or service conformity, product safety, and the importance of ethical behavior.


Q-003 Discrepancies

During performance against this purchase order, any deviations noted from established drawings or specifications must be reported to the buyer within 48 hours or the next business day. The supplier shall also notify Intermountain within 48 hours, or the next business day of any nonconforming product found in inventory from which the product may have been delivered to Intermountain. No deviation will be considered approved without written confirmation of the fact from buyer. Under no circumstances are changes or repairs to be undertaken without written approval from buyer.


Q-004 Supplier Design / Process Changes

The Supplier shall notify and obtain written approval from Intermountain for changes in design, manufacturing, assembly processes, location or source of supply of their products.


Q-005 Right of Access

Intermountain and regulatory authorities have the right to access the facilities, all levels of the supply chain, all applicable records where the processing/manufacturing and assembly of the product is performed.


Q-006 Standards of Workmanship

The supplier must maintain written standards of workmanship directly applicable to the nature and level of work performed under the Purchase Order. A copy shall be supplied upon request.


Q-007 Surveillance

Designated representatives of regulatory authorities and the buyer including its direct or indirect customer shall have the right to review and monitor the quality system of the supplier. Intermountain will coordinate with supplier, mandatory surveillance points. Supplier shall give Intermountain reasonable notice prior to start of any processing, manufacturing or assembly relative to the purchase order. The supplier is expected to grant a designated representative access to the facility where the production of contracted items takes place.


Q-008 Source Inspection

Source Inspection is required for all materials and services supplied under this Purchase Order, prior to assembly and throughout all processing and testing. Evidence of source inspection must accompany each shipment.


Q-009 Nondestructive Inspection

Seller shall include with each shipment a certificate of inspection that list the Nondestructive inspections performed and must include the inspector’s signature and stamp and Nondestructive test.


Q-010 First Article Inspection

First Article Inspection is required at supplier’s facility. The First Article Inspection must be documented on form AS9102 or equivalent, so long as the equivalent form contains the same information required by AS9102.

First Article Inspection shall be performed on all new first production lots of a specific part number prior to shipment. New First Article Inspections are also required when any changes occur in characteristics or dimensions which affect the original First Article.

The report must accompany the identified part.


Q-011 Objective Evidence of Dimensional Inspection

Supplier shall provide objective evidence with each shipment that all goods furnished under this purchase order/contract were dimensionally inspected for compliance with drawing and other purchase order/contract requirements. Objective evidence shall consist of records of actual readings taken during the inspection of each part, with the dimension and its tolerance noted.


Q-012 Corrective Action

Acceptance of this contract or purchase order obligates the supplier to perform, upon request, a corrective action investigation when discrepant material is received. A written report shall be furnished, within a reasonable time period, which is specific and conclusive to prevent a reoccurrence of the discrepancy.


Q-013 Certificate of Compliance

A Certificate of Compliance shall accompany all shipments. Certificate of Compliance must be signed by authorized representative with title. The COC must reflect all information necessary to identify the product, quantity, current revisions and all services or processes performed.


Q-014 Part Identification / Traceability

Method of Part identification must be approved by Intermountain. Traceability is required on all raw materials to the manufacturer's source. Components need to be traceable to lot numbers during manufacturing.


Q-015 Records Retention

Suppler shall establish a documented procedure to define the controls needed for identification, storage, protection, retrieval, retention and disposition of records. Retain all item records pertaining to materials or services provided under this contract for a period of five (5) years (if not otherwise specified). Records include all forms of documented information.